Assistant Dean of Students

Chicago, Illinois, United States

Job description

Job ID: 2923

Location: Lincoln Park Campus

Full/Part Time: Full-Time

Regular/Temporary: Regular

Multicultural Statement

At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.

General Summary

The Assistant Dean of Students serves to aid in providing services that advise, educate and advocate for students, through formal and informal interventions on issues of wellness/health, academic progress and success, student conduct, self-esteem and safety.

Responsibilities & Duties

Establish and maintain a full time Dean of Students presence on campus including day to day operations, outreach and overall coordination of services.

  • Cross-institutional collaboration and communication on specific student issues and broad trends with all 10 academic colleges, TRIO, Financial Aid, Student Accounts, Student Records, Academic Affairs, Athletics, Public Safety, Office of the General Counsel, Residential Education, Housing Services, University Counseling Services, Health Promotion and Wellness, and the Center for Students with Disabilities.
  • Manage institutional, divisional and departmental systems and processes such as Blue Star, Image Now and the Advocacy Database.
  • Assist the Dean of Students in oversight, review and revision of Office protocols and procedures.
  • Hire, train, evaluate, and supervise 2-3 student office assistants.
  • Hire, train, evaluate and supervise graduate interns and graduate assistants.
  • Manage front desk operations.
  • Convene and Chair the Student Welfare Task Force.
  • Assist the Dean of Students in oversight of office programs and initiatives including Community Resources and Health Promotion and Wellness initiatives.
  • Manage Dean of Students publications, website, and records management.

Coordinate advocacy services and serve as liaison for identified populations including but not limited to resident students, women, students of color, commuters, veterans, adult students, first generation, and graduate students. Primary focus will be on assessment, intervention, enhancement and tracking of the needs and outcomes of the identified populations.

  • Co-supervise, administer, and track Appeal for Late Course Withdrawal process for students.
  • Consultation with students experiencing life issues (e.g. mental health, physical health, financial, housing) that are interfering with personal and/or academic success.
  • Supervise, coordinate and implement the Student Advocacy and Welfare (SAW) initiative.

Provide initial contact for students in assessment, resolution, and/or referral on student inquiries, concerns, conduct and/or crises.

  • Supply information and support for parent and family members of students regarding concerns, issues, student deaths or emergencies.
  • Respond to campus emergencies and crises in the capacity of the Dean of Students in the Dean’s absence.
  • Participate in Deans on Duty, after hours on-call rotation for the university.
  • Assist the Dean/Deputy Title IX Coordinator for Students with resolution of issues and advocacy for students impacted by sexual or relationship violence.

Administer Student Conduct process.

  • Manage student conduct case intake, investigation and resolution process.
  • Serve as Administrative Hearing Officer and University Board moderator for student conduct.
  • Assist in maintaining University Student Conduct records.
  • Serve as hearing officer for Illegal Downloading cases.
  • Provide Dean’s certification upon request.

Assist with University-wide events and initiatives.

  • Participate in planning, preparation, and presenting at New Student Orientation and Parent Orientation.
  • Participate in FEST and other University-wide events.
  • Represent the Dean of Students Office and/or Student Affairs in Divisional and University committees, working groups, and task forces.
  • Participate in assessment and evaluation activities for the department and division.

Perform other duties as assigned.

Education & Experience

  • Master’s degree in education, counseling or a related field.
  • 5-7 years of progressive experience in higher education.

Preferred Requirements

  • Experience in Residence Life, Counseling, Student Conduct, crisis management, and advocacy work for students.

Managerial Responsibilities

  • Hire, train, evaluate and supervise 2-3 student office assistants.
  • Hire, train, evaluate and supervise graduate interns and/or graduate assistants.
  • Frontline decision maker in disciplinary cases with appeals referred to supervisor.
  • Serves as after-hours, on-call professional for student crises for entire university.

Financial Responsibilities

  • Proxy signature on budget of $600,000.

Other Skills & Abilities Reqd

  • Strong computer skills.
  • Experience working with Outlook, Excel, and Microsoft Word.

Additional Information

Must be on call as necessary including nights and weekends.

Salary & Benefits:

DePaul offers comprehensive and competitive pay and benefits to attract and retain talent to further the University’s mission. Please click on the following link to review the full Benefits Summary.

For the Part Time Benefits Summary, click this link

Required Background Screening:

All final candidates extended an offer of employment will undergo background screening.

Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected.

For more information about the Illinois Abused and Neglected Child Reporting Act, please visit:

How to apply

Apply online

You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

At DePaul, teaching and learning is our priority. That might seem obvious, but of the nation's 10 largest private universities, DePaul University is the only one whose faculty priority is teaching. We’re also the nation’s largest Catholic university, committed to an educational experience that weaves together mind, place, people and heart.