Job description

Worcester, MA

Description

Major Areas of ResponsibilitySubject Matter Expertise

• Serves as the office’s expert in the areas of event planning and management and departmental operations:

Major events and weekend, late-night programming

• Advises Campus Activities Board (CAB) which is responsible for weekly innovative programming for the student body as well as major campus programming traditions (Spring Concert, Spring Weekend, Welcome Week, Winter Weekend, Battle of the Bands)
• Develops leadership training and event planning and implementation training for the Campus Activities Board, including e-board and committee chairs
• Supervises, trains and manages the student event managers (student employees) to ensure a robust late-night social presence on campus during the weekends
• Manages events and programs often on nights and weekends
• Implement event management protocols that are consistent with College-wide policies and procedures
• Liaise with vendors as appropriate and serve as the primary point of contact for contracts
• Coordinate student and staff assistance with events and programming as appropriate
• Work with the Assistant Dean/Director and other staff in the Division and across campus to develop a coordinated approach to student social programming each semester

Departmental operations

• Serves as event planner for some recognized student organizations (approximately 20) to ensure all events are planned and implemented in accordance with department and College policies and procedures
• Manages the Sader Center, a student kiosk providing recreational activities for rental, including inventory, communications, hiring and training of student employees, and assessment/evaluation of utilization
• Serves as point of contact for myHC (CampusGroups) for student engagement, data collection, and user management
• Assists with implementation of major events offered by the Office of Student Involvement

Supervision

• Supervises student employees in the Sader Center and student event managers
• Shares supervision and support of student workers and interns as relevant and appropriate.

Campus Collaborations

• Collaborate with key campus stakeholders, including but not limited to staff in Student Development, Facilities, Athletics, and Hospitality Services

Strategic Planning / Assessment

• Utilize data and feedback to drive change and sustain standard practices
• Develop and execute annual goals and annual assessment plans
• Recommends and implements changes based on best practices and benchmarking

Event Management

• Collaborates with the appropriate campus partners to plan and implement both small- and large-scale, and virtual and in-person, events, including Hospitality Services, Facilities, ITS, etc.
• Utilizes EMS and my HC to manage and promote events.
• Ensures that student club-sponsored events adhere to the College’s policies and procedures.

Risk Management

• Coordinate overall risk management activities and prevention for the event program, including identifying and liaising with individuals designated as campus subject matter experts in specific areas of risk.

Budget Management

• Monitors budget status and ensures business processes are established, followed, and maintained for the Campus Activities Board and assigned recognized student organizations
• Works with others in OSI to ensure adherence to good budgeting practices

Student Advising and Mentorship

• Advise, train and mentor student leaders, providing appropriate feedback and maintaining group morale

Office Leadership

• Work with others in OSI to contribute to a culture of teamwork and collaboration
• Support OSI efforts and priorities
• Other duties as assigned

Minimum Qualifications

• Bachelor’s degree required; Master’s degree is strongly preferred.
• 1-2 years of progressive experience in student activities, student leadership, student development, or a closely related field.
• A desire to work in a fast-paced; diverse and vibrant global institution is essential.
• An understanding of and appreciation for student development in a Jesuit Catholic context and a passion for working with students.
• Must be able to work collaboratively, independently and be able to make sound decisions independently.
• Must be self-motivated, able to operate independently and reach effective decisions.
• Demonstrate intercultural, diversity and inclusion competencies and a commitment to working with diverse populations.
• Must be available for night and weekend work during the academic year.
• Proficient in all Google suite applications, including GMail, Docs, Slides, Sheets, Microsoft suite applications including Word, Excel, PowerPoint, Access.

Core Competencies

• Effective Supervision and Advising of Student Leaders
• Project Management
• Presentation Skills
• Dependability & Flexibility
• Service Oriented
• Excellent Written & Verbal Communication
• Proficient Problem Solving
• Understands Risk Management
• Excellent Innovation/Creativity
• Strong Teamwork & Team Facilitation
• Strong Interpersonal Skills
• Understands Jesuit, Catholic mission, including values and respect of diversity as an individual, in a team and within groups while fostering an inclusive supportive and developmental environment.

Additional information:This is a full time, exempt level position with a salary range of $53,000-$58,000 . The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:

• 10% College contribution to the 403(b) Retirement Plan (1 year wait waiver available)
• This position may be eligible for a hybrid work arrangement – upon hire, candidates will need to live within commuting distance
• Condensed summer 4-day work week
• Tuition & Education benefits
• Wellness programs & ongoing Training and Development opportunities
• Generous paid time off

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefits

APPLICATION INSTRUCTIONS:Please attach a cover letter addressing the position requirements along with your resume.In your cover letter please address how your work might support the College’s mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to justice and inclusive excellence. Please provide examples of any past work that illuminate your commitments in these areas.Applications will be reviewed as they are received, with a consideration deadline of June 20, 2025.
The College also provides reasonable accommodations to qualified individuals with disabilities during the hiring process in compliance with law. Please contact Merrilee Grenier, Senior Associate Director of Employee Relations and Legal Compliance, for questions or to request an accommodation via email at [email protected], or by calling 508-793-3391.

How to apply

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