Job description

Salary: $115,399.56 – $135,001.16 Annually

Location: Fairfield, CA

Job Type: Classified Management

Job Number: ALG-Dir. Bus Serv-25

Department: Admin./Business Services

Closing Date: 9/3/2025 11:59 PM Pacific

Description

Director of Business Services (Classified Manager)

BASIC FUNCTION: Under the direction of the Vice President of Finance and Administration, plan, organize, coordinate and direct the District’s accounting functions including budgeting, accounting, reporting, accounts payable, payroll, purchasing, asset management, student accounts, cashiering and fiduciary accounting; provide technical expertise and guidance to College administrators concerning budget, accounting and financial matters; train, supervise and
evaluate the performance of assigned personnel. Maintain positive working relationships with other departments on campus.

• Entire job salary range is $115,399.56 to $164,249.56

Responsibilities

Essential duties and responsibilities include the following. Other job-related duties may be assigned.

• Supervise the District accounting, cashiering, payroll, purchasing, asset management, and special funding operations.
• Maintain a record of all cash flow analyses.
• Supervise the maintenance of records of expenditures and revenue for all funds of the District.
• Ensure that financial record keeping is performed in accordance with federal, state, county, and District requirements and procedures.
• Prepare or supervise preparation of monthly reconciliations between District records and the records of the County Superintendent of Schools office.
• Prepare periodic financial statements and reports involving statistical research and analytical studies.
• Assist the Vice President, Finance and Administration in preparing District Budget and maintain budgetary controls for the general fund and other funds of the District.
• Establish and implement procedures for financial record retention and destruction of financial records as per government guidelines.
• Direct the District’s fiscal operations including budgeting, cashiering, payroll, accounting, reporting and auditing the use of public funds.
• Develop and supervise preparation and publication of tentative and adopted budgets for all District funds pursuant to priorities assigned and authority provided through the District’s budgetary decision-making process. This includes the District’s General Fund, Capital Projects Fund, Bond Funds, Health Benefits Trust Fund, Bookstore Fund and all other District funds.
• Design and administer budgetary control systems, procedures, and transactions.
• Perform professional level accounting duties and serve as the District’s primary advisor on technical accounting issues; analyze, evaluate and make recommendations concerning sources and amounts of revenue, expenditures and the District’s financial position. Serve as consultant to a variety of District personnel on fiscal and accounting matters.
• Responsible for preparation, verification, authorization, and distribution of warrants, vouchers and other documents; maintenance and reconciliation of general ledger accounts;

preparation of trial balances and year-end closings.

• Supervise the preparation of financial statements, records and reports for distribution to County, State and federal agencies and offices; prepare financial reports for review by the Vice President of Finance and Administration prior to submitting for Governing Board approval.
• Supervise and evaluate the performance of accounting staff in accordance with District guidelines and collective bargaining contract; provide technical direction and guidance; select and train personnel; make transfer, promotion and salary recommendations.
• Assist staff in developing solutions to technical problems and with accounting procedural questions; review staff work for accuracy and compliance with District policies; plan, organize and coordinate staff assignments for maximum effectiveness and productivity.
• Coordinate with administrators in the development and control of various accounts; interact with administrators, governmental agencies and others in an independent manner to research, analyze and solve complex accounting issues.
• Responsible for reviewing and/or performing reconciliation of balance sheet accounts, including student accounts receivables, liabilities, and deferred revenues. Assist with reconciliation of all bank accounts.
• Compile data, prepare, obtain approval, and submit federal and state financial, statistical, and other regulatory compliance reports for review by Director prior to submitting to the Board and agencies. Reports include, but not limited to, CCFS-311, CCFS-311Q, and CCFS-323-Enrollment Fee Report.
• Verify budget to purchase items and verify budget for direct pay/pay voucher requests. When necessary, submit requests for warrant processing. Ensure that appropriate budget manager approves each request and that the appropriate account code is utilized. Provide required Business office approvals of purchase requisitions, budget transfers and Journal entries.
• Prepare records and reports including financial statements, reimbursement claims and reconciliations. Prepare necessary budget transfers, journal entries and cash transfers.
• Cross train on various desks in the business office to cover during absences and vacancies.
• Assure proper control of warrants, cash receipts and signatures; oversee appropriate internal controls.
• Perform annual accounting duties in the development, structure and control of the budgets and fiscal closing activities for various funds. Work with budget managers to reflect changes to budgets. Monitor budgets throughout year and propose budget adjustments as needed.
• Assist in coordination of annual audit and respond to audit findings, comments, and recommendations.
• Perform a variety of year-end general ledger closing activities; analyze financial data and prepare financial reports as needed.
• Research, analyze and interpret laws, regulations and contracts to assure the District’s legal compliance; coordinate, oversee and participate in revising policies, procedures and practices to correct non-compliance.
• Communicate with District staff and administrators, vendors, financial institutions and others to represent the District in the exchange of information, correction of discrepancies and resolution of accounting compliance issues.
• Prepare, review and assure the accuracy of records, reports, lists and summaries related to

assigned accounting functions.

• Research, investigate and use independent judgment to resolve problems related to incomplete or incorrect financial data; resolve discrepancies, obtain required authorizations and assure accurate recording of financial transactions.
• Train and provide work direction to student assistants and other personnel as assigned.
• Coordinate, oversee and participate in software conversions, including testing and technical problem solving; identify software problems and work with the District’s Technology Services department and the software support company to correct problems.
• Respond to requests from independent auditors; provide information and assistance as requested.
• Work with and provide leadership in set up and maintaining a complex, integrated Enterprise Resource Planning (ERP) systems.
• Coordinate with Safety/Asset Coordinator to ensure proper accounting and reconciling of general ledger to assure accuracy of capital asset records and inventory control to the general ledger.
• Coordinate with Purchasing in regards to contracts, Request for Proposals (RFPs), and other regulatory processes.

Minimum Qualifications

A Bachelor’s degree or equivalent in Accounting or related field from a regionally accredited college or university AND

At least five years progressively responsible experience in the area of accounting, business administration, or related field.

Preferred Qualifications

• Experience in California Community College accounting and/or finance.
• Possession of an active and clear license as a Certified Public Accountant, with no disciplinary actions or license restrictions
• Leadership experience in an educational setting; supervisory experience

Knowledge, Skills and Abilities

Demonstrate knowledge of:

• Fund accounting and generally accepted accounting principles.
• Financial and statistical recordkeeping techniques.
• District organization, operations, policies and objectives.
• Modern office practices and procedures.
• Perform complex and difficult accounting duties.
• Plan and organize work to meet multiple demanding schedules and timelines.
• Train and provide work direction to others.
• Operate microcomputers, peripheral equipment and software.
• Use word processing and spreadsheet software to develop spreadsheets, letters, forms and reports.
• Operate office equipment including printers, copier, calculator and facsimile machine.
• Work effectively with varied and multiple schedules and timelines.
• Establish and maintain effective and cooperative working relationships with others.
• Demonstrate a sensitivity to relate to persons with diverse socio-economic, cultural, and ethnic backgrounds, including the disabled.
• Work independently with minimal supervision.
• Perform assigned work with speed and accuracy.

Language Skills:

• Ability to read, analyze, and interpret general business periodicals, journals, technical procedures, or governmental regulations.
• Ability to read, interpret, apply and explain fiscal policies, procedures, rules and regulations.
• Ability to write complex reports and correspondence using correct English usage, grammar, spelling, punctuation and vocabulary.
• Ability to effectively present technical information in person or on the telephone to students, staff or the public.

Mathematical Skills:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Make arithmetic calculations quickly and accurately.
• Identify and correct numerical discrepancies.

Reasoning Ability:

• Ability to solve complex and technical problems and deal with a variety of individuals and variables in non-standard situations.
• Ability to apply technical knowledge to the interpretation of a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to learn quickly and apply specific rules, policies and procedures of the program and function to which assigned.
• Ability to exercise good judgment and discretion in handling confidential and sensitive matters.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties outlined in this classification, employees in this classification are regularly required to sit for long periods of time, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, speak clearly and distinctly to answer telephones and to provide information; and hear and understand voices over telephone and in person. An employee in this classification

routinely performs work duties and attends work-related meetings at other campus locations

• Employees assigned to this classification must regularly lift, carry and/or move objects weighing up to 25 pounds.
• Specific vision abilities required for positions assigned to this classification include close vision (clear vision at 20 inches or less), color vision (ability to identify and distinguish colors), ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work assigned to this classification is typically performed in an office environment. While performing the duties of this classification, the employee must be able to handle difficult people in a tactful and professional manner. The employee in this classification handles and transports cash, coin and signed and unsigned checks and must exercise sound judgment. The work environment is usually quiet but is sometimes moderately noisy.

How to apply

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