Job description
Niceville, FL
The Vice President of Business Operations and Finance is a senior administrator, member of the College executive team, and reports directly to the College President. The individual assigned to this position assumes duties and responsibilities that require accessibility for College business during non-College operating hours and/or when off-campus during regular duty hours. The individual filling this position is expected to play a positive leadership role in helping the College effectively manage change.
- Ensure the College receives exemplary operational and financial audits.
- Ensure the President is promptly apprised of activity related to the business operations, facilities, and finance of the College and promptly respond to inquiries from the President.
- Manage direct reports and ensure that all departments work efficiently with departments across the organization.
- Lead the annual budgeting process.
- Oversee all finance, facilities, and business operations of the College, including, for example, IT, Facilities, Accounting, Purchasing, Financial Reporting, and Auxiliary Services (Bookstore and Food Services).
- Oversee the lead administrator for the planning, construction, and maintenance of all College physical facilities.
- Oversee the CIO for the planning, procurement, implementation, and ongoing maintenance of all information technology infrastructure and advancement at the College to ensure ongoing increases in productivity and efficiency across all departments.
- Administer the comprehensive insurance program.
- Assist the College President on state and federal issues affecting the College’s financial interests.
- Collaborate with the College President and all relevant departments to secure resources and promote the financial well-being of the institution, including managing state and federal grants and interacting with the NWFSC Foundation.
- Ensure compliance with all federal, state, and local statutes, guidelines, and regulations as applicable to the expenditure and transfer of all federal, state, and locally appropriated funds and the control and use of College property and facilities.
- Ensure College purchasing and procurement procedures are clearly established and enforced and that approval for services and related rates of payment occurs before services are provided. Also, before payment is made, ensure full compliance with state law and College policy.
- Ensure the general ledger account balances are promptly and properly reconciled to the bank and SBA account balances and that reconciling items were promptly identified, thoroughly investigated, explained, and resolved.
- Ensure a hyperlink to lists of required and recommended textbooks and instructional materials for all courses and course sections offered are prominently posted in the course registration system and on the College Bookstore Website. (This responsibility is shared with Academic Affairs.)
- Implement and monitor adequate controls over contractor and subcontractor selection, licensing, contracting, insurance, and payment processes.
- Maintain documentation of the negotiation process, monitoring process, and the reasonableness of guaranteed maximum price contract general conditions costs for every project.
- Complete annual mandatory compliance training.
- Other duties as assigned.
Benefits
- Health, dental, vision, life, and other benefits offered through the State Group Insurance plan.
- College paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
- Sick and Annual (Vacation) Leave accrual
- Time off for designated holidays, winter break, and spring break
- Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events
Requirements:
- Master’s degree from a regionally accredited institution required; CPA preferred
- At least 5 years of supervisory experience in finance, business, and/or administrative services in a public higher education setting required
- Demonstrated expertise in communication, organizational, administrative, strategic planning, and task management skills
- Effective public speaking and presentation skills
- Commitment to collegial, consensus building processes in decision-making
- Financial expertise (budgeting, managing, and analysis); experience in higher education finance management preferred
